Built in Germany
Hosting in Germany
Quick implementation
Developed and operated in Germany
Your data stays on German servers
Complete, traceable, and audit-ready
Ready to use within a few hours
Focused on policies, approvals, and records
The everyday reality in most organisations: policies filed somewhere, confirmations unclear, records missing. That costs time – and nerves.
Problem 01
Documents in folders, emails, SharePoint, Teams, and local drives – without a clear structure. Nobody knows exactly which version is current or where it lives.
Problem 02
Which employees have read and confirmed the current policy? Without a system, this question remains unanswered – and becomes critical during an audit.
Problem 03
Manual emails, Excel lists, phone calls: tracking outstanding confirmations ties up valuable resources – without a reliable outcome.
Problem 04
Many companies shy away from large GRC platforms – too expensive, too much effort, too much overhead. The specific problem calls for a leaner solution.
Clearly structured, precisely rolled out, digitally confirmed – and everything documented in an audit-proof way. Without complexity you don't need.
All policies, documents, and requirements in one place. Versioned, structured, and always up to date – accessible to everyone who needs them.
Select individuals, teams, or entire departments. Every policy lands exactly where it belongs – no detours, no extra effort.
Employees confirm acknowledgement directly and digitally. With automatic reminders for outstanding confirmations – no manual follow-up needed.
Every confirmation is logged without gaps. During an audit or review you have all records immediately to hand – complete and fully traceable.
Anna Berger · IT
02 May 2026Thomas Müller · Sales
30 Apr 2026Sandra Koch · HR
PendingKlaus Fischer · Finance
28 Apr 2026Maria Weber · Operations
PendingPeter Schmidt · IT
27 Apr 20264/6 confirmed
No frills, no overhead. The features that actually help – clear and practical.
All documents and requirements in one place. Versioned, structured, and accessible at any time – for everyone involved.
Assign policies precisely to individual employees, teams, or departments – with no detours.
Employees confirm acknowledgement digitally and with legal validity – directly in the browser, without media breaks.
No more manual follow-ups. NICA automatically reminds when confirmations are outstanding – with configurable deadlines.
Every confirmation is documented with a timestamp. Complete traceability for audits and reviews.
At a glance: who has confirmed and who hasn't – broken down by policy, department, or individual.
DE
Your data stays in Germany or the EU – with a provider that speaks your language and guarantees short response times.
Trust & data protection
For many companies, the question of where data is stored is not a minor detail. NICA gives you a clear answer.
Nica Software GmbH is based in Germany – with a German team, German support, and a direct point of contact.
Your policies and confirmations are stored exclusively on servers in Germany or the EU.
No anonymous support ticket system: you have a real contact person who knows and understands your requirements.
NICA policy management is built for companies that no longer want to track policies manually via email.
Companies with 50–2,000 employees who need structured processes – without enterprise-level overhead.
Companies in regulated sectors such as financial services, healthcare, manufacturing, or the public sector.
Anyone who regularly updates policies and needs complete records for audits, reviews, or certifications.
Teams that are tired of email chains, Excel lists, and manual tracking – and want to finally solve this in a structured way.
From your first policy to complete documentation – in four steps that take days, not months.
Upload your existing documents and structure them centrally in NICA – regardless of whether they were previously stored in folders, emails, SharePoint, or drives.
Specify who should receive which policy – by role, team, department, or individually. This ensures requirements reach exactly the right people.
Employees receive a notification and confirm acknowledgement digitally. Outstanding confirmations are followed up automatically.
Dashboard, reports, and audit-proof records at the click of a button – so you always know what has been confirmed and what is still outstanding.
Do you have more questions? Contact us directly – we respond straightforwardly.
Yes. The module accesses existing structures from the Nica Cyber Suite – no additional maintenance required.
PDFs and videos can be uploaded and bundled into a single package.
Employees confirm with a single click that they have read the policy. Confirmations are stored in an audit-proof manner. For videos, watching the full content counts as confirmation.
Automatic reminders are sent via email.
Yes. The dashboard shows the current status at any time – filtered by assigned content and organizational groups.
Yes. All reading logs are fully documented.
One-time or annually.
Yes. Once assigned to an organizational group with linked content, relevant policy packages are automatically assigned.
Contact
Please feel free to contact us with any questions or requests. We will get back to you as soon as possible.
Get started with the Nica Cyber Suite today — for more security and stability in your IT.
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